Within the forms and setup information nodes there are five different kinds of element types specifically for AML, KYB & KYC. Some are only available for forms since they require input from the signee and some of these element types are only displayed within certain regions. If you require one of the element types in this list but it is not available in your portal, please contact help@taktikal.com.
- Company element
- Company lookup (IS)
- Company lookup (UK)
- Procurators (iS)
- Ultimate Beneficial Owners (IS)
- Business Registry (IS)
Company element
The Company element asks the signee to input various information about a company in one user friendly element. You can choose which fields to include by checking or unchecking the checkmarks in the configuration section.
Company lookup (IS)
The Company Lookup format requires the signee to enter the identification number for the company. The input from the signee is validated with Fyrirtækjaskrá and returns the name of the company and it's legal address. Each of these fields can be referenced individually in the document.
Company lookup (UK)
The Company Lookup lets the signee search for the name or identification number of the company and then choose the correct company from the search results from the Companies House Register. The name, ID number, legal address and registration date of the company from the Companies House Database is then returned. Each of these fields can be referenced individually in the document.
How it looks to the signee:
How it is rendered in the document:
Procurators (IS)
The Procurator format requires the signee to enter various information about a list of people in the related to the company, such as procurators. The module is phrased in a neutral manner so you can phrase the question to suite your needs.
Ultimate Beneficial Owners (IS)
The Ultimate Beneficial Owner format requires the signee to enter various information about all Ultimate Beneficial owners of a legal entity. The module is phrased in a neutral manner so you can phrase the question to suite your needs.
Business Registry Profile (IS)
The Business Registry Profile format collects information about the business from Fyrirtækjaskrá and displays it to the signee in the SmartFlow. The information is static so we recommend following it up with a question about whether the information presented is correct, and if not, to provide information about any discrepancies.
Lookup source
This element works by taking a company ID number and fetching data about that company in the Icelandic Company registry. There are two ways this ID number can be provided.
- Provided by the employee in Setup information before sending the SmartFlow to the signee
- Provided by the signee within the SmartFlow
Provided by the employee in Setup information
When the employee should add the company ID number before sending the SmartFlow out, a element of the type "Company lookup (IS)" needs to be added to the Setup information in the SmartFlow. If no such element exists in Setup information, you will see grey text letting you no about it.
To add the Company lookup (IS) element, simply go to setup information (or add it, if you haven't already) and add element. Choose Company lookup (IS) from the element menu and input a title for the element.
When that element has been added in Setup information, it will appear in the drop down list in "Select lookup source" (Here shown as "The customer")
Provided by the signee within the SmartFlow
When the signee should provide the Company ID number within the SmartFlow, choose "Company ID number provided by signee" in the "Select lookup source" field.
Choose what fields to show to the signee in the SmartFlow
The element lets you choose which information is important to you by selecting which fields to include in the signee view. The company name and ID number will always be shown.
The element reference will show the same fields that were selected in the element configuration. However, since all fields are collected from Fyrirtækjaskrá, you will still be able to reference all individual fields using the element response references.
Configuration
Fill in the fields to configure the AML, KYB & KYC element:
- Title: Enter the title here (required)
- Description: If the question requires further explanations write them here (optional)
- Tooltip: If the question requires even further explanations you can write them here, and they'll appear in an info bubble (optional)
- This field is required: By default all questions are required to be answered by the signee. If a question should be optional, uncheck this checkbox.
- Type: The element type. If you change your mind about using the chosen element type, you can choose another element type here.
Advanced field settings
- Data key: A Data key is automatically generated when you enter the question. The data key is used for delivering information between Taktikal and external systems, such as via integration, webhooks and API. These Data Keys need to be unique but can be changed here. We advise using caution when changing Data Keys if the connection to the external system has already been made, since changes to the Data Key will cause errors in delivery unless the same change is made to the Data Key in the other system.