Automations is a group of automatic tasks that trigger after the signee has signed the document. Some automations are only available to a subset of customers based on industry or regulation.
Automations may incur an additional fee, if so Taktikal will notify the user before connecting the automation to the SmartFlow.
The following automations are available:
To add an automation click the "+Automation" button in the SmartFlow designer.
A list of automatic tasks available to you will appear. Click the appropriate automation to see more information about it and then click "enable" to add the automation to the SmartFlow.
Company Registry Comparison Report
This automation fetches data from the Icelandic Business Registry (through Keldan) about the authorised signatories, board members and ultimate beneficial owners of the company as well as information about the company's address and activities. The data is then compiled into a report and compared with the information about procurators and ultimate beneficial owners that the signee provided in the SmartFlow, highlighting all disparities. The report is delivered to the company using the delivery methods that have been configured in the SmartFlow.
This automation requires the SmartFlow to have three different element types to be able to function properly. The element types are:
- Company lookup (either in Setup information or in Form)
- Procurators
- Ultimate Beneficial Owners
PEP & Sanctions Lookup
This automation checks if the SmartFlow signee is present in global lists of politically exposed persons, sanctions and adverse media for themselves, or for individuals connected to them. The results are a pdf report with the findings, whether the person was found or not.
If you want to perform automatic PEP & Sanctions lookup on other individuals in the SmartFlow, such as procurators or Ultimate Beneficial owners, contact help@taktikal.com and we'll configure that for you, as it is not yet available in self service.
To read more about the PEP & Sanctions databases click here.
Other automations available upon request
Taktikal also offers several automations that are not yet available to be configured in self service, but that Taktikal can configure for you.
- Chained flows
- Automatically starts a second SmartFlow once the first one has been signed.
- Automatic PEP & Sanctions lookup of persons listed in the SmartFlow
- Automatic PEP & sanctions lookup of companies
- Compliance check during authentication
- Checks at the start of a SmartFlow if the person has already been approved in Risk monitoring
- Get setup information from external endpoint
- Collects data for setup information from your API
- Business Registry Profile lookup during authentication🇮🇸
- Collects information from the business registry profile and displays it to the signee in the SmartFlow
- Automatic PEP & sanctions lookup of listed persons in Business Registry Profile🇮🇸
- Automatically looks up any of the following listed persons: ultimate beneficial owners, board members, directors, authorised signatories
- Netorka lookup during authentication🇮🇸
- Authorised signatory lookup during authentication🇮🇸
For more information about these automations please contact help@taktikal.com
Next: Delivery Methods ➜