If you have some customers that you have already risk assessed and aren't due for a reassessment, you can import them to Risk monitoring to get a view of all customers in one place.
To do this, go to risk monitoring and select Import legal entities.
Here you can download an example document to ensure that the column titles are correct.
Note that the titles need to match the examples exactly (including capital letters and symbols).
When you have created your excel file you can upload it by clicking "Upload document".
The file should include the following column headers:
- Name *
- ID number
- Mobile phone *
- Email *
- Risk score
- Risk description
- Risk score date
- pep categories
- pep treatment
- pep assessment date
- pep reason
- Answered date
- Send signing process for
- Organization name *
- Organization ID number
At a minimum the name, phone and email fields (for a company representative) as well as the organization name need to be filled in for the import to be successful.
For customers with Icelandic eIDs the ID number field and Organization ID number fields should also be filled in.
If you want to import more than one contact for a company simply create one line for each person and include the same organization name and ID number.
Importing parties with a current risk assessment
If the legal entity has already been risk assessed you need to input information about the risk score (high, medium, low (or according to your custom configuration)), the Risk description (the reason why this customer was categorised as it was) and Answered date (the date when they were risk assessed)
Importing parties without a current risk assessment
If the person does not have a valid risk assessment and you want to send them a SmartFlow, you can input the flowkey for the applicable AML SmartFlow in the "Send signing process for" column.
To find the correct flow key, go to the SmartFlows overview page, find the correct form, click the three dots and click Copy key.
Importing parties with a current PEP assessment
If the entity you want to import has a confirmed Risk factor such as Sanctions or Special Interest Entity, this information can be imported as well.
- In the pep categories column include one or more (separated by a comma) of the following risk factors:
- SIE, Sanctions
- In the pep treatment column include one of the following decisions:
- false-positive, approved, denied
- In the pep assessment date column note the date that the PEP status was last reviewed
- In the pep reason column you can include an optional note about the PEP treatment, such as a justification for why the results were considered false-positive.
All of these fields are optional. However, if one of the PEP assessment columns is filled in, please fill in at least the first three columns (pep reason is optional).
Note: The column names are case sensitive and need to include the * where present.