What are Advanced Signatures?
With advanced signatures (AES), signees authenticate themselves using government-issued identification matched with AI-powered facial recognition. Advanced signatures are suitable for workflows that require enhanced KYC, such as when transactions carry considerable risk or involve a large amount of funds.
Advanced signatures support over 11.000 different forms of identification documents issued by governments in over 230 countries.
The signing process with Advanced Signatures
- Document sent for signing digitally
The signee receives an email with a link to start the document signing process. A user-friendly interface guides the user through the authentication process step-by-step and lets them know what data they need to have on hand. - Signee uploads their ID
If the document recipient starts a signing process using a desktop computer, they are prompted with a QR code to use their mobile phone to complete the identity verification. The signee then takes a photo of their identification using their mobile phone. The ID is authenticated to ensure its legitimacy. - Signee uploads a selfie
The signee takes a photo of themselves in real time. Artificial intelligence verifies that the person in the selfie is the same as the person on the government-issued ID. - ID verified
The ID and selfie are compared by artificial intelligence and fraud checks are carried out. If all checks out the authentication is verified and the signee proceeds to step 5. If the authentication is denied, the signee will be shown an error message indicating the reason for denial and given 2 more attempts to authenticate. If the authentication fails for the third time, the signee is unable to proceed to the signing step. For more information about denied authentication see here. - Document is signed
The signer chooses their desired digital signature appearance and receives a code sent via text message to complete the signing. - Signed document is delivered
The signed document is delivered along with the information used to verify the signee’s identity, e.g. the ID photo and selfie submitted during the signing process.
Evidence page
Each signing process that utilises Advanced Signatures for one or more signatures in the process, is accompanied with an evidence page. The evidence page includes information about all steps taken in the process including:
- the creation of the signing process,
- the delivery of the signing process to the signee,
- when the signee looked at the process/document
- the authentication process
- the signature process
- the delivery of documents
The evidence page includes attributes such as:
- Timing
- IP numbers
- Email addresses
- Details from the signees ID such as:
- Name
- ID number
- ID type
- Date of birth
After everyone has signed the document, the evidence page is delivered to the sender of the process or default delivery method of the customer, but not to the signee of the process.
Security measures of Advanced Signatures
Advanced signatures utilise the recipient's email and phone number to help ensure only the intended recipient can sign the document. Furthermore images of the signee and the signee's ID document are collected and fraud checks are performed.
A certified TSA timestamp ensures that the signing time meets eIDAS guidelines and the document is suitable for long-term preservation.
Finally, the document is electronically sealed to ensure it cannot be manipulated or tampered with after the signing process.
Other signature types
Taktikal offers three other signature types:
- Qualified Signatures - with electronic ID
- Standard Signatures - with 2 factor authentication
- Click to Sign Signatures - with email authentication